cs_pepperdine-university.pdf

(1494 KB) Pobierz
1
 
 
 
 
 
 
 
Pepperdine University
Leading university extends usage to boost data
security and support HIPAA compliance, with
Accellion.
Pepperdine University enrolls approximately 7,700 students across five
schools – Seaver College, the School of Law, the Graduate School of
Education and Psychology, the Graziadio School of Business and
Management, and the School of Public Policy. Founded in 1937, Pepperdine
is committed to the highest standards of academic excellence, where
students are strengthened for lives of purpose, service, and leadership.
Challenge
Pepperdine maintains more than 90 copiers across its campus locations, enabling staff and students
to copy and scan documents at will. To provide users with new scan-to-email capabilities, Pepperdine
implemented a university-wide copier replacement program.
But, with the new functionality came new security concerns. If documents could be scanned,
converted to PDF, and sent directly to email, how would the university ensure that documentation was
properly encrypted? University staff regularly scan paperwork containing financial and personal
information. Additionally, its clinics and counseling centers are mandated by HIPAA, posing additional
challenges for Pepperdine’s IT team.
“We didn’t want to have to police what people were doing,” said Michael Lucas, CTO with Pepperdine
University. “Yet, we had a responsibility to protect all files during the transfer process to keep them
secure from unauthorized access.”
Without a proper file transfer solution in place, scanned documents would go unencrypted to the
university’s mail server or to an external client server. This was simply not an option for the university,
as sensitive information needed to be secured, not only for compliance purposes, but also to keep
student data safe from misuse.
Ideally, the university wanted a way to enhance data security, but without impacting current operating
procedures – concerned that training users on a new solution would frustrate individuals and hinder
copier usage. The bottom line: Pepperdine needed a way to encrypt files behind the scenes, allowing
users to scan and securely share documents as needed – without adding extra steps to the process.
“Accellion takes the
guesswork out of what
people are sending and
how, putting important
checks and balances in
place”
Michael Lucas
Chief Technology Officer
Solution
The university soon realized that the ideal solution was right under its nose, with Accellion’s secure file
 
 
Case Study |
Pepperdine University
3
2
 
 
 
Quick Facts – Pepperdine University
 
 
Deployed Since
2007
 
Number of Users
3,000 internal
unlimited external
Custom Web Interface
Email Integration
Printer Integration
Yes
Enabled users to secure
share scanned materials of
any size
Yes
Yes
Extended data security to
new copiers with scan-to-
email capabilities
Automatically encrypts all
scanned documents
sharing solution already being used by staff and students to
send and receive large attachments. Deployed in 2007, the
Accellion appliance powered much of the university’s
communications, with users regularly sharing files via secure
links and maintaining a high comfort level with the product’s
user-friendly interface.
“When you have an IT solution in place that can be used to
support and secure other key business operations, it’s a huge
win,” said Lucas. “Our users know – and like – Accellion’s secure
file sharing solution, so extending the product to our new copiers
was a no brainer.”
To provide the same secure file sharing capabilities for
Pepperdine’s copier rollout, the university took advantage of the
Accellion SMTP Satellite, which works in conjunction with the
Accellion appliance. Users simply scan documents of their
choosing and the Accellion SMTP Satellite forwards the file
attachments to the appliance, which then provides secure links
to the scanned materials. Once users return to their PCs, they’ll
have a link to download the scanned items – providing
immediate access to view and/or share with others.
“Our users don’t have to do anything new, which was a huge
selling point for us,” said Lucas. “With Accellion, all scanned files
are automatically encrypted and stay secure during the transfer
process – an ideal scenario for IT.”
To support the university’s HIPAA compliance practices, all
documents that are scanned are sent through the Accellion
appliance, providing security and encryption necessary to
support evolving regulations.
“Accellion takes the guesswork out of what people are sending
and how, putting important checks and balances in place,” said
Lucas. “As part of our best practices for data security, every
Pepperdine copier will be synced with Accellion’s secure file
sharing solution, to protect the integrity of our scanned data.”
Benefits
•
Extended data security to new copiers with scan-to-
email capabilities
Automatically encrypted all scanned documents
Enabled users to securely share scanned materials of
any size, anywhere
•
•
 
Related Resources
GigaOm Pro: The Rewards
and Risks of Enterprise
Mobility
About Accellion
Enterprise Mobility
Management: A Data
Security Checklist
Secure File Sharing for
HIPAA Compliance:
Protecting PHI
Accellion, Inc. is an award-winning private company that provides mobile solutions to enterprise organizations that enable increased business
productivity while ensuring security and compliance. As the leading provider of private cloud solutions for secure file sharing, Accellion offers
enterprise organizations the scalability, flexibility, control and security to enable a mobile workforce with the tools they need to create, access
and share information securely, wherever work takes them. More than 12 million users and 2,000 of the world’s leading corporations and
government agencies including Procter & Gamble; Indiana University Health; Kaiser Permanente; Lovells; Bridgestone; Harvard University;
Guinness World Records; US Securities and Exchange Commission; and NASA use Accellion solutions to increase business productivity,
protect intellectual property, ensure compliance and reduce IT costs.
Email: sales@accellion.com
Phone: +1 650 485 4300
Accellion, Inc.
1804 Embarcadero Road
Palo Alto, CA 94303
 
ACC-CS-0110-PEP
© Accellion Inc. All rights reserved
 
For additional successful deployments: www.accellion.com/resources/case-studies

Plik z chomika:

Inne pliki z tego folderu:

Inne foldery tego chomika:

Zgłoś jeśli naruszono regulamin